Staff transportation being a key component of cost, clients are now asking for data for the last few years from service providers to assess the efficiency of service. Considering the city traffic conditions, even a normal delay of 30 minutes of a bus carrying 40 employees amounts to 20 man-hours of work loss for the company.
As companies tighten the belt and start asking for these reports, bus operators are in a fix. Most operators don’t have organised systems and procedures resulting in inefficiencies in the system. The same phenomenon holds good for cargo transportation as well. But this is bound to change in the next few years with many of the fleet operators realising the need to get more organised.
India is a huge population of unorganised fleets and identifying an opportunity in this segment, Cauvesoft has launched CauveFLEET, a dedicated transport management system which will help operators manage their business better. Irrespective of whether the fleet size is 30 or 10,000 vehicles CauveFLEET addresses most of the business bottlenecks. CauveFLEET is a web-based easy to use solution which can help manage the fleet operator’s business efficiently from anywhere the world.
Cauvesoft was started in the US by Mr. B. Swaminathan in 2004. The company has its off-shore development centre in Chennai. Mr. Swami says: “In 2006 we started looking at the Indian market and found that there was huge requirement for introducing IT systems in the transport segment. The products available in the market are not serving the exact requirement of fleet operators. Hence we started studying the requirement of fleet operators, identified their challenges and requirements and developed a product which will suite their needs best”.
CauveFLEET is an integrated system which will help fleet operators prevent costly unexpected breakdown in business due to neglected vehicles and equipments. It also serves as a ready reckoner to understand the fleet usage, maintenance, fuel economy, driver management, human resource management, accounting and finance management, maintenance system management, spares/inventory management, vehicle information management and all the necessary expenses associated with operating a successful fleet business.
Cauvesoft’s first major customer was SBLT, a major player in the staff transportation business with a fleet of 500 buses. Typically the problems faced by fleet operators are, tracking the vehicle, the driver, fuel cost and fuel average of vehicles, daily log providing the departure and arrival timings, periodic maintenance, replacement of spares and obtaining FC. These are some of the issues required to be addressed by the operator on a regular basis.
CauveFLEET web-based vehicle management system provides complete solution for all these issues. The system can track & manage vehicles, provide third party vehicle data, comprehensive reporting on the status of vehicle, staffs, collaborative suite for performing day-to-day tasks, tracking of vehicle transactions and availability, vehicle information, including the position of vehicle, type of vehicle, contract information, maintenance information, etc., driver information including the driver’s daily log of activities, advances, payments, salary and loans.
CauveFLEET integrates seamlessly with a broad range of finance, operational, maintenance and management information systems to form the entire part of an enterprise wide solution exclusive for fleet owners.
Vehicle Management module
Vehicle Management module provides a collaborative environment for performing day-to-day tasks. Vehicle Management module covers Daily Vehicle transactions including the positioning of vehicle, type of vehicle, customer information, vehicle contract information, etc., Average fuel consumption for different type of vehicles are captured, definition for tolerance limit for different vehicles can be prefixed and variance can be recorded and reported. Vehicle management module is linked to HR, accounts & finance, vehicle maintenance & master data module.
It also helps manage the entire RTO regulations, capture mandate RTO expenses such as counter permit renewal, fitness certificate, taxes, national permit renewal, permit taxes and insurance expiry information until it is renewed.
Cauvesoft has carved a niche for itself by looking at the transport segment which has been hitherto unaddressed by IT majors. “After the successful implementation of CauveFLEET in SBLT, we are now talking to many other fleet operators for implementing our software. The response has been very positive and we look forward to some significant breakthroughs in the immediate future”, adds Mr. Swami.
